Add an Item – Prior Releases

These fields capture important information about your item.

• SKU: SKU numbers are barcodes. Barcodes can be entered using your barcode scanner or by manually typing the code into the field. SKU numbers are usually assigned by the manufacturer, but you can or generate your own custom SKU number by clicking.
  • Note: Many items scanned into Exatouch are EAN13-compliant. EAN-13-compliant barcodes are 13 digits long and are also known as UPC-13 codes in the USA. Some items, such as international merchandise, do not have standard EAN13-compliant SKUs. Non-traditional items can still be added to inventory by first scanning the item, and then creating an additional locally-generated SKU.
  • See: Generate SKU Numbers locally
• Alt SKU: Alternative barcode numbers are assigned to an item in the Alt SKU field. For example, you may want to apply an additional SKU to a holiday edition of an item.
• Short Description: This is the name of the item as it appears on your register’s tab and on your customer’s receipt.  The short description also appears on your Items List and in reports. The contents of this field are visible to your client.
• Description: Enter a longer item description in this field. Content entered into the Description field is for internal use only and will not be seen by your clients. Use this field to record descriptive info for your staff, such as upsell tips or to point out allergen info.
• Category and SubCategory fields help you organize and keep track of your items.
  • See: Create Categories and Subcategories.
  • Note: If you do not select a category, your item will be assigned the default category: None.
• Retail Price: Enter a retail price of the item here. If this field is left blank, the item will be assigned the retail price of $0.

These fields are optional, but using these fields will help you track your items and inventory. You’ll also be able to set up restrictions and tax rules for your items.

• Size: This field is important when describing a matrix inventory item, such as clothing. Choose from default size options, or add additional size options. See: Add Size Options
• Color: This field is important when describing a matrix inventory item, such as clothing. Choose from default color options, or add additional color options. See: Add Color Options
• Manufacturer: Click  to add a new manufacturer, or you can add a new manufacturer by clicking within customer labels. See: Add a Manufacturer
• Check Age: Flag items which require age verification by selecting this checkbox. For example, flag alcohol or tobacco products for age check at the register. See: Set Up Age Verification
• In Stock: Allows you to record the available quantity of a limited stock item.
• Stock Type options describe a condition for the sale of your stock item. For example, if the stock type is Regular inventory item, Exatouch will not allow the sale of the item when your inventory for that item is 0. There are several Stock Types available:
  • Not an inventory item is the default setting in Exatouch. Not an inventory item is used if you are not tracking inventory for the item. For example, drop-ship items which are special ordered and not kept in stock are not an inventory item. Most restaurants do not consider their menu selections inventory items.
  • Regular inventory item will limit the sale of the item once inventory reaches 0.
  • Allow negative qty will allow the sale of the item if the inventory is 0. This option is useful when your stock exceeds your inventory total. Inventory can always be modified to reflect additional stock.
    See: Modify Stock Type
• Tax: Chose one or more Tax Groups to apply taxes to an item.
  • Multiple tax groups can be checked at the same time to apply multiple taxes to a single item.  For example, both Group A and Group B are checked, both taxes within those groups are applied.
  • Tax rates for each group are defined in Settings.
    See: Set General Tax Rates, Set Per Unit Tax Rates, and Set Pre & Post Tax Rates
• Sold by Fraction: Select this option if your item will be sold by weight. If this item is selected, you must assign a Charge Rate for your item, such as $5.00 per lb.
• Visible on register: Most items are visible on the register by default. Some items may be ingredients or specials which you don’t need on the Register.  Making an item invisible on the register will eliminate clutter from your register.
• 86: This field indicates that an item is out of stock.