When participating in the Reverse Cash Discount pricing program, retailers, restaurants, and other businesses can implement an Admin Fee to assist business expenditures, maintain exceptional service, and provide competitive prices. With Exatouch, the Admin Fee can be applied automatically as a set dollar amount or percent on a total purchase.
- Important:
Contact the Exatouch Technical Support Team at 1-800-966-5520 – Option 3 or help.exatouch.com to configure the Reverse Cash Discount program.
Reverse Cash Discount/Admin Fee settings must be correctly configured to remain fully compliant with the latest regulations. This article will continue to be updated as compliance requirements change.
- Update: Checkout Fee is now Admin Fee. This change complies with the Reverse Cash Discount pricing program and major card brand requirements.
- Note: If you wish to implement the Reverse Cash Discount program, please contact Electronic Payments Technical Support for assistance.
An Admin Fee is part of a pricing program known as Reverse Cash Discount. This program has the following stipulations, which are specific to current card brand rules and regulations:
- Merchants assess an Admin Fee on all purchases, including credit, cash, checks, and all other tender types.
- Tender Discounts are no longer offered in conjunction with Admin Fees.
- Mandatory: Signage advising that an Admin Fee will be assessed on all purchases must be displayed by the merchant at the point of sale as well as other physical and online locations. Signage wording (example): We accept all forms of payment including cash, checks, and credit cards. To offset the rising cost of business and operational expenses, all purchases paid will be subject to an Admin Fee of 3.00%.
- Merchants are responsible for understanding all local and state laws regarding pricing disclosures.
An example of pricing in a compliant Reverse Cash Discount program is below.
| Card Purchase | Cash Purchase | All Other Tenders Purchase |
|---|---|---|
| Regular Price: $15.00 | Regular Price: $15.00 | Regular Price: $15.00 |
| 3% Admin Fee: $0.45 | 3% Admin Fee: $0.45 | 3% Admin Fee: $0.45 |
| Card Price: $15.45 | Cash Price: $15.45 | Other Tender Price: $15.45 |
See Apply Admin Fees > Transaction Receipt below for examples of credit and cash transactions with included Admin Fees. 
- Note: Quick Cash Payments are not available when the Reverse Cash Discount program has been implemented and Admin Fees have been enabled.
- Important: Only the Exatouch Technical Support Team can enable the Reverse Cash Discount/Admin Fees settings.
Updated, compliant settings were pushed out automatically with release 8.374 to merchant accounts already set up for the Reverse Cash Discount/Admin Fee program. Going forward, only Exatouch Tech Support Team will be authorized to configure settings on this program, at the merchant’s request. A correctly-configured page shows the following:
- Admin Fee displays in the Display As field.
- The Amount selected is set as either Percent or Dollar (per transaction).
- All Tender type toggles are activated under the Apply To heading.
To see the historical timeline of the Reverse Cash Discount program, see Special Pricing Programs – Previous Releases.
- Note: To calculate taxes on any Admin Fees, go to Home > Settings > Tax Group Settings and enable Admin Fee in the appropriate Tax Groups.
Merchants can apply Admin Fees either by flat dollar amount or by a percentage. Admin Fees are applied per transaction. The following example includes procedures for a business that wants to charge a flat $1.50 Admin Fee.
- Note: Note: If any settings on the Tender Discount tab are enabled, the Admin Fee tab will be disabled. See Enable Tender Discount (Cash Discount Program) for more information.
- Tap the Admin Fee tab.
- Enter 1.5000 in the Amount field and select Dollar.
- Verify that the Fee is Taxable and Apply Fee to Taxes fields are disabled (if you do not wish to apply Admin Fees to taxes) or enabled (if you do wish to apply Admin Fees to taxes).
- Under Apply To, enable all tender types.
- Tap Save.
Transaction Receipts
Admin Fees display similarly on receipts for credit and cash transactions. In the following credit and cash receipts, a $1.50 Admin Fee is included.
Merchants participating in the Reverse Cash Discount program can apply Admin Fees to suggested tip amounts on customer receipts. When processing payment, the Suggested Gratuity Amount values increase on customer receipts to reflect the application of the Admin Fees to tips. To Add Fees on Tips, see Deduct Fees from Tips/Add Fees to Suggested Tips.
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