In states such as Michigan and California, customers who purchase beverages are charged a deposit for the bottle in addition to the retail price of the beverage. After the beverage is consumed, customers return the bottle for a refund of the deposit. In Exatouch, bottle deposits are processed as a required adder. Bottle returns are processed as a payout.
Follow these steps to process a bottle return:
Payout descriptions enable the tracking of bottle return payouts in reports. Payout descriptions are set up as custom variables.
- Note: If you already have a “MODS” (aka Modifier) category in place, rather than creating a “Deposit” category and a “Deposit” subcategory, use your existing “MODS” category and create only a “Deposit” subcategory.
- From Home, navigate to Settings > Preferences.
- Tap the Custom Variables tab.
- Scroll down to select Pay Out Customer, then tap Add Line.
- Enter “Bottle Return” into the newly created line.
- Tap Save.
Bottle returns are processed as payouts on the Register’s Pay screen.
- From the Register, tap Pay tab.
- Tap Payout Customer.
- Select Bottle Return, then tap OK. Optional: Enter a label.
- Enter the payout amount in the Payout Customer Collected field according to your state’s bottle return policy, then tap OK. For example, in Michigan the return of 10 bottles yields $1.00.
- Pay the customer from the cash drawer.
- Complete the transaction on the payment screen.
- Note: Bottle returns can be processed as part of a customer’s order. When a customer is paying for their order, select PayOut on the Pay screen. The payout amount will deduct from the balance due. For example, if a customer rings up an order of $33.79 with a bottle deposit of $1.00, the customer will owe $32.79 ($33.79 – $1.00).
Payout transactions can be tracked on the Pay In/PayOut report
- From Home, navigate to Reports > Sales.
- Select Pay In/Out.
- View report, with special attention to “Bottle Return” payout transactions.
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